10 Expectations to Set For Your Bookkeeper

Bookkeepers Melbourne has become some of the most important people today. There are thousands and thousands of business men and women around the world who use these services each and every day. It’s not hard to see why these professionals are so loved. They are highly sought after and really they can do so much for you too. However, what expectations should you set out for your potential new bookkeeper? Read on to find out more.

Offering Regular Updates

While it might seem strange to say your bookkeeper should be providing you with a regular update over the books, it’s a must. There should be at least one monthly meeting to discuss the books and ensure everything is updated and in good order. What is more, this is the time for both parties to sit down and go over some things which might be unclear. It’s something that is well worth thinking about. A bookkeeper shouldn’t be too troubled by this and in all honesty, it’s a good thing for everyone to have.

Bookkeepers Melbourne Focused On Detail

Details are key to ensuring the books are in order and that you can easily understand them when you need to review them. Far too many business owners don’t think about the little details and end up with books they really don’t understand. That’s not ideal and really it’s the easiest way to make life far more complicated. You should always say to your bookkeeper that details are important and while you don’t need to hold their hand, they should know how to take charge of their roles. It’s important they can do their jobs without making it complicated for themselves or you.

Knowledge of Your Business Field

If you are in the restaurant business, ideally the bookkeeping service you hire should have some prior knowledge or experience. For instance, if they have worked with caterers before, that would be an advantage rather than with someone who has dealt with auto mechanic businesses. The reason why is simply because each field has a certain way to handle things such as bookkeeping. The bookkeepers Melbourne you hire should hopefully have some relevant experience.

Ensuring Access When Required

Business owners shouldn’t actually have to request access to see their own books! That is not only problematic but extremely unwise simply because if there are issues you can’t notice them until it’s too late. It’s important for you to set out the expectation to your bookkeeper that you have full access to the books as and when required. That might mean setting up a bookkeeping system on your business server which can be ideal. It’s something to think about nonetheless.

Accuracy and No Delays

While you can’t always expect an hour turnaround time, it’s important to ensure there are no delays to your books either. Accuracy and turnaround times are important so you have to find a balance between them. If possible, set out a three or four day limit for the books which should hopefully give the bookkeepers Melbourne sufficient time to work on the books. If they are done faster, it’s a bonus. That way you ensure there are good accuracy as well as fewer delays. Those really are important to consider today.

Good Communication at All Times

If there’s a problem, they should go to you straight away – without delay. While a lot of professionals don’t want to admit they are struggling to understand something that should be simple to them, it’s important to ask questions as and when they need to. This will prevent problems from arising and really it’ll make things easier. Having an excellent line of communication will truly make all the difference today and it’ll ensure there are fewer problems with the books. A bookkeeper should never be afraid to ask you something and you and them, need to both listen and communicate well.

Listen To You and Follow Through

Bookkeepers Melbourne not only needs to listen to you but also follow through with their tasks. If they listen but fail to follow through it’s a waste! That is not going to make life easier for anyone and it’s more likely the two of you will butt heads. This is really not ideal and in all honesty it’s best to ensure they listen to you and follow through. Every bookkeeping service must be able to do this otherwise they are wasting their time.

Monthly Financial Statements

Financial statements for the previous month can be an important factor for any business and it’s important for you to ask for such statements also. You set the date; they prepare the document and when you see it, you can look over the balance sheets, the cash flow and of course the profit and loss margins. This can really be useful to any business and there are great reasons for having them too. A bookkeeper should be able to prep this document for you.

Knowing How to Use the Computer

Most businesses are going electronic – online – and it’s important that your bookkeeping service is computer literate. Now, you might not think being computer literate is important but it is and it’s something your bookkeepers Melbourne must be also. That might sound harsh but in truth everyone is going electronic when it comes to bookkeeping. It’s something you really should think about.

A Drive to Succeed

Also, a bookkeeper needs to have some sort of drive to succeed and become better within their profession. If someone is just content with staying where they are, it might not produce the very best results. It’s something you should think about even when you think they are giving their all. A bookkeeper should have a good drive to succeed and find success.

Give Your Business the Chance to Succeed

Bookkeeping is an area within your business that can easily go wrong within an instant and it’s easy to see why. However, there has never been a better time to look into hiring a bookkeeper and there are a few expectations that can be set out also. You can set the terms of course but just ensure you are fair. Bookkeepers Melbourne can be a useful professional to have at your door.

How Do You Become a Certified Bookkeeper

 Have you always wanted to be a certified bookkeeper but weren’t sure where to start? There is a lot of information on the internet and it can be intimidating to search through. We hope to streamline the process and help you become one of the bookkeepers Melbourne as quickly and efficiently as possible!

The official designation for a bookkeeper is CB (or certified bookkeeper). Their job is to provide bookkeeping and payroll services to mostly small businesses.

How do you become accredited?

Certification is done through the American Institute of Professional Bookkeepers. Founded in 1987, this organization now has over 30,000 members! Their goal is to keep their members up to date on all applicable tax codes and changes, help them find jobs and answer questions through a hotline that they provide free of charge. Per their website, they state that “Small businesses often have only a bookkeeper as their sole financial officer. Now they can rely on that de facto CFO as a highly qualified and certified expert, complete with the experience, training and qualifications provided by a program established by the American Institute of Professional Bookkeepers.”

How do I become certified?

The exam itself consists of four parts – four tests and two work book exams. There will be questions covering the entire scope of what it takes to be a successful bookkeeper. You should be prepared to answer questions about deductions, accruals, revenue recognition concepts, payroll, etc. They also will ask you about federal reporting forms and tax information. You can purchase study guides through the AIPB website at a small cost. In order to become certified, you must also have at least two years of full-time experience and sign a code of ethics. There are more than 500 accredited facilities you can take your test at. It costs $25 for members and $60 to register and the exam itself costs $200.

Once certified, you are required to complete 30 continued education credits yearly to maintain your certified bookkeeper accreditation.

What are the advantages of becoming certified?

                 – Increased market value of your services! Certified bookkeepers with up to date accreditation make more money per client than bookkeepers without that certification. This could potentially   add up to thousands of dollars a year over someone that is not certified.

– Looks great on your resume! Clients looking for knowledgeable bookkeepers tend to be on the eye out for certifications. This insures that you’ll be the best person for the job – ready to handle all their accounting, bookkeeping and tax needs.

– You can add the CB designation after your name to add professional clout. How good does   Jane Smith, CB sound? Many potential employers will take you more seriously with an official designation like that. It may be the difference between your resume being looked at or set aside!

If you want more information, check out the American Institute of Professional Bookkeeping website at http://www.aipb.org/index.php or refer to www.bookkeeperco.com.au. Good luck on your quest to become a certified bookkeeper!